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Pitch I - Membership |
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5.1a |
Anyone with an
interest in climbing may be a member of the BHCC. |
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5.1b |
A member must pay
annual dues as set up by the board to be a voting
member of BHCC.
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Pitch II - Duties of
Members |
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5.2a |
All members of
the BHCC shall have a thorough knowledge of the
bylaws and agree to abide by them and any decision
or actions made by the membership. |
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5.2b |
It shall be the
duty of each member of the BHCC to take part in its
activities and meetings as much as is possible.
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5.2c |
Members of the
BHCC should refuse to participate in illegal
activities concerning climbing. |
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5.2d |
Members of the
BHCC have a duty to represent climbing to the public
in a positive manner.
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Pitch III - Duties of
the Board |
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5.3a |
The board shall
consist of five elected officers; the chair,
co-chair, secretary, treasurer and publicist
(elected as to Pitch IX). |
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5.3b |
The board shall
transact routing business, represent the membership
to land managers, recommend policies to the
membership and act for the membership. |
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5.3c |
The board shall
strive to uphold the dignity of the organization and
to maintain its high purpose and ideals. It shall at
all times endeavor to give the public an accurate
account and intelligent understanding of the BHCC.
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5.3d |
The board shall
make recommendations regarding the use of BHCC
funds. |
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5.3e |
The board shall
make recommendations regarding permits for power
drills (to be used for repair) in Custer State Park.
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5.3f |
The board shall
decide upon annual fees.
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Pitch IV - Duties of
the Chair |
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5.4a |
The chair shall
preside at all meetings of the membership and the
board. |
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5.4b |
Within one month
of installation, the chair shall call a meeting of
the board to discuss plans for the coming year.
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5.4c |
The chair or the
delegated representative shall represent the BHCC at
all meetings and in all other places where such
representation is desirable.
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Pitch V - Duties of the
Co-Chair |
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5.5a |
The Co-chair
shall preside at all meetings in the absence of the
chair and assume the business and duties of the
chair should the chair become incapacitated.
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5.5b |
The co-chair
shall assist the chair in the duties of that office
as needed.
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Pitch VI - Duties of
Secretary |
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5.6a |
The secretary of
the BHCC shall keep accurate minutes of regular
business meetings and meetings of the board in
journals designated for that purpose. |
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5.6b |
The Secretary
shall keep a current mailing list of all members
which shall include both name and work telephone
numbers. |
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5.6c |
The secretary
shall file all correspondence and replies for future
reference. |
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5.6d |
The secretary
shall keep a record of attendance for all meetings.
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Pitch VII - Duties of
the Treasurer |
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5.7a |
The treasurer
shall receive all money due and payable to the BHCC
and shall give a receipt and deposit all such money
in the name of the BHCC in such banks or other
depositories as the board shall elect. |
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5.7b |
The treasurer
shall act as the treasurer of all committees as
needed. |
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5.7c |
The treasurer
shall submit the financial records to the board to
be audited annually or within 30 days of request
from the board. |
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5.7d |
The treasurer
shall approve all bills of the BHCC. |
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5.7e |
The treasurer
shall submit in a timely manner to the IRS all forms
required of a non-profit organization such as the
BHCC. |
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5.7f |
The treasurer
shall keep an account book containing the financial
records of the BHCC and shall make a complete report
to the membership upon request at BHCC meetings.
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5.7g |
The treasurer is
responsible for notification and collection of
annual membership dues.
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Pitch VIII - Duties of
the Publicist |
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5.8a |
The publicist is
responsible for publishing and distributing the BHCC
newsletter. |
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5.8b |
The BHCC
newsletter shall notify membership of upcoming BHCC
meetings, events and other events/items of interest
to BHCC members. |
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5.8c |
The publicist
shall keep a file of all published materials
completed for/by the BHCC |
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5.8d |
All public
communication representing the BHCC must be approved
by the publicist.
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Pitch IX - Election or
Removal of Board Members |
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5.9a |
Before the first
regular business meeting in November, the board
shall meet as nominating committee. |
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5.9b |
The members of
the board shall nominate two or more candidates for
each office to be filled and shall secure the
consent of each candidate to serve if elected. |
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5.9c |
The nominating
committee shall report to the membership at the
first regular business meeting in November. In
addition to the candidates nominated by the
committee, nominations from the floor shall be
allowed. |
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5.9d |
The election of
officers shall be held annually at the first regular
business meeting in December. |
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5.9e |
The term of
office shall be from the beginning of the first
meeting in January to the beginning of the first
meeting in January the following year. |
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5.9f |
Each elected
officer shall hold office for one year, or until
their successor is elected, or until they resign, or
until they are removed from office in the manner
provided by the bylaws of the BHCC. |
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5.9g |
A vote shall be
taken by ballot for each office to be filled and
majority vote of members present, or by proxy, shall
be necessary to elect an officer. |
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5.9h |
The membership of
the BHCC may impeach any officer guilty of illegal
climbing conduct, abuse of office or actions which
may be detrimental to the goals of the BHCC. |
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5.9h.01 |
A formal petition
signed by one-third of the membership of the BHCC
must be presented to the board and the membership of
the BHCC. |
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5.9h.02 |
The officer in
question and the membership of the BHCC shall be
notified in writing by the board on the formal
hearing on the impeachment at the next regularly
scheduled business meeting. |
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5.9h.03 |
After formal
discussion, the membership of the BHCC may be a vote
of secret ballot or by written proxy, with
two-thirds (2/3) members voting, impeach any
officer.
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Pitch X - Committees |
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5.10a |
Committees may be
created by the membership to perform special
functions and shall serve until the purpose for
which they were created has been fulfilled. The
personnel of the special committees may be
volunteers or nominated from the floor. |
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5.10b |
A committee
representative shall report the committees progress
to attendees at the next scheduled meeting. |
